SCAHL Constitution, By-Laws and Operating Directives


SOUTH CENTRAL ALBERTA AA HOCKEY LEAGUE

 

CONSTITUTION, BY-LAWS AND OPERATING DIRECTIVES

Adopted June 17, 2017

 

 

CONSTITUTION

 

Article 1

 

The name of the league shall be known as the South Central Alberta Hockey League (“SCAHL” or “League”) and is created as an ‘AA’ league consisting of Midget, Bantam and Peewee divisions.

 

Article 2

 

The League shall abide by all rules, regulations and bylaws of Hockey Alberta (“HA”) and Hockey Canada (“HC”).

 

Article 3

 

The objectives of the League shall be:

 

  1. To foster and promote a high level of hockey for players under its jurisdiction.
  2. To control and administer the playing of the game of hockey in accordance with the rules, regulations and etiquette of the game.
  3. To ensure keen competition occurs within the League.

 

 

BYLAWS

 

101      OPERATION AND CONTROL

 

  1. Teams will be controlled and operated by a local minor hockey association (“LMHA”) only, and will not enter into any player contracts or agreements of any kind, except with HA or HC.

 

  1. The League will not consent to any application for the use of overage players in any division.

 

  1. The playing season ends June 30th annually; the new playing season commences July 1st annually.

 

 

102      MEMBERS OF THE LEAGUE

 

Member associations of the SCAHL are those Host Associations of Recruitment Areas as defined by the Hockey Alberta AA Model. For 2017-18 these are:

 

            Airdrie             registered under Airdrie Minor Hockey.

Bow Valley      registered under Cochrane Minor Hockey.

Chestermere     registered under Chestermere Minor Hockey      

Foothills           registered under High River Minor Hockey.

Lacombe          registered under Lacombe Minor Hockey.

            Lethbridge        registered under Lethbridge Minor Hockey.

            Medicine Hat    registered under Medicine Hat Minor Hockey.

            Okotoks            registered under Okotoks Minor Hockey.

            Olds                 registered under Olds Minor Hockey.

            Red Deer          registered under Red Deer Minor Hockey.

            Sylvan Lake      registered under Sylvan Lake Minor Hockey.

Taber                registered under Taber Minor Hockey

Wheatland        registered under Strathmore Minor Hockey.

 

Out of Branch Members Approved by SCAHL for play in 2017-18

Cranbrook        registered under Cranbrook Minor Hockey.

 

103      PERFORMANCE BOND AND WITHDRAWAL FROM THE LEAGUE

 

  1. Each member association of the SCAHL will be required to post a performance bond of $150.00 per team upon first entering the League. Withdrawal by any member association from the League, within its first three years, will result in the forfeit to the League of its performance bond.

 

  1. Each member association of the SCAHL that pays the performance bond is entitled to one (1) vote at any League meeting, including the AGM. Disbandment of the League would result in the performance bond being returned to each member association.

 

  1. Any member association wishing to withdraw from the League must so notify the League in writing at the AGM.

 

  1. Any member association that withdraws from the League, after three years from entry, is entitled to a refund of its performance bond, providing it is in good financial standing with the League and its request for withdrawing is reasonable. This must be agreed upon by the remaining member associations.

 

104      DECLARATION OF TEAMS

 

All teams are established by the Hockey Alberta AA Hockey Model. Host Associations are required to direct any issues regarding the number of teams assigned to their Recruitment Area to the AA Hockey Committee.

 

105      MEMBERSHIP FEES

 

  1. The annual membership administration fee will be reviewed and set at each AGM. The fee is payable to the SCAHL, and is due on or before the first League meeting in September.

 

  1. All member association privileges are automatically lost, upon default of any monies owing to the League.

 

  1. Should the SCAHL ever disband the performance bonds will be returned to the respective member associations and the remaining funds will be donated to the Alberta Children’s Hospital and Stars Air Rescue.

 

 

106      MEETINGS

 

  1. The member associations will determine the date, time and location of all League meetings, including the AGM. The AGM must be held prior to June 30th annually. Notice of the AGM must be given to the member associations at least 21 days prior to the date of the meeting.

 

  1. A request for special meetings must be from at least six member associations and the request must be in written form, submitted to the Secretary at least 30 days prior to the date of the requested meeting. The written request shall state the business to be discussed at the special meeting. Notice of the special meeting must be given to the member associations at least 21 days prior to the date of the meeting.

 

  1. No member association will be entitled representation, or will have voting privileges at any League meeting unless its financial commitments to the League are paid in full and are deemed to be in good standing by the League.

 

  1. One designated delegate must represent each member association at all League meetings. The designated delegate will be entitled to one vote on behalf of the said member association, and will also be permitted to make motions, speak on motions, or second motions. All motions will be decided by a simple majority vote of those present, except for motions to amend the Constitution and Bylaws, which require a two-thirds majority vote of those present.

 

  1. Voting will be by a show of hands, unless otherwise agreed upon by the delegates.

 

  1. A meeting is not properly constituted unless there is a quorum present and a quorum shall be defined as at least two-thirds of the member association designated delegates. (For the purposes of the calculation, fractional numbers will be rounded to the nearest whole number.)

 

  1. A fine of $150.00 will be imposed on any member association failing to attend a League meeting. The payment for the fine must be paid prior to, or at the next scheduled meeting. Any member association failing to attend two (2) League meetings during a playing season will immediately be put on probation for the remainder of the playing season, with its membership status reviewed at the next AGM. Any member association failing to attend three (3) League meetings during a playing season will, along with its teams, be immediately suspended from any further participation within the League.

 

  1. Except for the AGM, League meetings may be conducted by telephone.

 

107      AMENDMENTS TO CONSTITUTION AND BYLAWS

 

  1. Motions to amend the SCAHL Constitution and Bylaws will occur at the AGM or at a special meeting called for that purpose.

 

  1. All notices of motion requesting amendment of the Constitution and Bylaws must be submitted in writing to the Secretary at least 30 days prior to the date of the AGM or the special meeting. Such notices of motion will be provided to each member association at least seven days prior to the AGM or special meeting.

 

 

 

 

 

108      OFFICERS OF THE LEAGUE

 

The officers of the SCAHL will consist of the following:

  1. President
  2. Midget Governor
  3. Bantam Governor
  4. Peewee Governor
  5. Secretary
  6. Treasurer
  7. Past President

 

 

109      ELECTION OF OFFICERS - held annually at the AGM:

 

  1. The position of President serves for a two-year term and must have served as a Governor in the past. These eligibility criteria can only be varied by League approval if on inquiry there is no such candidate willing to let their name stand.

 

  1. The position of Midget Governor is elected for a one-year term.

 

  1. The position of Bantam Governor is elected for a one-year term.

 

  1. The position of Peewee Governor is elected for a one-year term.

 

  1. The position of Secretary/Treasurer is elected for a two-year term.

 

  1. In the event that any position becomes vacant, the member associations will appoint a member delegate as an interim replacement, with new elections to occur at the next AGM.

 

109.1   HONORARIUMS

Honorariums will be set at the AGM and paid annually to:

  1. League President
  2. Division Governors
    1. Secretary Treasurer

 

 

110      DUTIES OF THE OFFICERS

 

  1. Duties of the President:

 

            (i)         Conduct the business and operation of the League in its entirety, as directed by the        member associations and be accountable to those member associations.

 

            (ii)        Have the power to discipline any player, coach, trainer, manager or member delegate, for      refusing to accept and obey League rules. Further, to discipline the same group for any proven misconduct or unmannerly conduct at any League game or activity.

 

            (iii)       Have the power to suspend summarily any player, coach, trainer or manager of any team           that participates in the SCAHL for any unmannerly conduct, on or off the ice, any abusive       language to officials, or for any other infraction deemed detrimental, all of which to be decided       upon at his/her own discretion.

 

 

            (iv)       Have the power to prevent summarily any spectator from viewing any SCAHL game or            other SCAHL activity, and further, to prevent any spectator from entering a facility to view such      games or activities if the conduct of the spectator is deemed unbecoming or detrimental to the           game, all of which to be decided upon at his/her own discretion. Also, the President shall have           the power to suspend summarily any player, coach, manager or team official to which the      spectator is affiliated.

 

            (v)        Assume the duties of any Governor in their absence.

 

            (vi)       Preside at all League meetings, all special meetings and at the AGM.

 

(vii)      Call any special meetings as requested by any six member associations, provided the request is in writing. The written request shall state the business to be discussed at the special      meeting.

 

            (viii)     Provide reports to the HA Zone Discipline Coordinator, regarding the suspension of any                                  coach, player, or team official.

 

            (ix)       May not hold the position of team manager or coach for any team that plays in the                               League.

 

(x)        Submit an expense report to the Secretary requesting reimbursement for out of pocket expenditures resulting from League related costs, including, long distance phone charges, meals, mileage and accommodations. These expenditures will be reported on the financial statements.

 

  1. Duties of the Midget Governor:

 

            (i)         Be responsible for any duties assigned by the President or by the member associations.

 

            (ii)        Assume the duties of the President in the absence of the Past President.

 

(iii)       Be responsible for the operation, discipline and suspensions within the Midget division, and report directly to the President and member associations. He/she must show consistency to          the Bantam and Peewee Governors with respect to any suspensions, fines, or rules which govern the operation of the League.

 

            (iv)       May not hold the position of team manager or coach for any team that plays in the                                League.

 

            (v)        May not hold the position if his/her child is a registered player for any Midget team that                                  participates in the SCAHL, unless approved by the League.

 

(vi)       Will receive reimbursement for out of pocket expenses resulting from League related costs, including, phone and fax charges, meals, mileage and accommodations, as appropriate, upon submitting an expense report. These expenditures will be reported on the financial statements.

 

 

  1. Duties of Bantam Governor:

 

            (i)         Be responsible for any duties assigned by the President or by the member associations.

 

            (ii)        Assume the duties of the President in the absence of the Past President and the Midget                         Governor.

 

(iii)       Be responsible for the operation, discipline and suspensions within the Bantam division, and report directly to the President and member associations. He/she must show consistency to          the Midget and Peewee Governors with respect to any suspensions, fines, or rules which govern the operation of the League.

 

            (iv)       May not hold the position of team manager or coach for any team that plays in the                                League.

 

            (v)        May not hold the position if his/her child is a registered player for any Bantam team that                                  participates in the SCAHL, unless approved by the League.

 

(vi)       Will receive reimbursement for out of pocket expenses resulting from League related costs, including, phone and fax charges, meals, mileage and accommodations, as appropriate, upon submitting an expense report. These expenditures will be reported on the financial statements.

 

  1. Duties of Peewee Governor:

 

            (i)         Be responsible for any duties assigned by the President or by the member associations.

 

            (ii)        Assume the duties of the President in the absence of the Past President, the Midget                         Governor and the Bantam Governor.

 

(iii)       Be responsible for the operation, discipline and suspensions within the Peewee division and report directly to the President and the member associations. He/she must show consistency to the Midget and Bantam Governors with respect to any suspensions, fines, or rules, which             govern the operation of the League.

 

            (iv)       May not hold the position of team manager or coach for any team that plays in the                                League.

 

            (v)        May not hold the position if his/her child is a registered player for any Peewee team that                                  participates in the SCAHL, unless approved by the League.

 

(vi)       Will receive reimbursement for out of pocket expenses resulting from League related costs, including, phone and fax charges, meals, mileage and accommodations, as appropriate, upon submitting an expense report. These expenditures will be reported on the financial statements.

 

 

  1. Duties of Secretary/Treasurer

 

(i)         Manage and control bank accounts, record all revenues and expenditures, deposit all monies received, pay all accounts, and prepare appropriate financial statements on an accrual            basis for all meetings.

 

(ii)        Accurately record minutes of all League meetings, including the AGM, and distribute copies of such minutes to the designated delegates of the member associations at least 7 days prior to the next League meeting.

 

            (iii)       Handle such correspondence and financial matters as required by the League.

 

            (iv)       May not hold the position of team manager or coach for any team that plays in the                                League.

 

(v)        Ensure all correspondence regarding fines or the contravention of any bylaw is administered through the member association designated delegates, rather than through individual team coaches or managers.

 

  1. Duties of the Past President:

 

            (i)        Assumes the duties of the President in the absence of the President.

 

 

 

111      TEAM REGISTRATION AND AFFILIATION

 

  1. It is the responsibility of each member association of the SCAHL to ensure their teams are properly registered with HA, prior to their first scheduled league game. All out of province teams that play in the SCAHL must be duly registered with their respective governing body for their province.

 

  1. Each team must provide appropriate evidence of the team’s HA player registration to the Secretary, prior to its first league game by entry of the team roster into the League website.

 

  1. When a new player is added to a team roster, the team must provide notice of that player’s HA player registration to the Secretary.

 

  1. When a player is released or terminated from a team roster, forward a memo to the Secretary advising him/her that the player is no longer on that team. Indicate the effective release date or the final playing date that the player played with that team.

 

  1. Each team must provide the Secretary with notice of approved HA affiliation prior to the playing of any affiliated player. The rules set forth by Hockey Alberta regarding the utilization of affiliated players must be strictly adhered to.

 

  1. When a new player is added to a team roster, the player’s information must be added to the SCAHL Roster on the SCAHL website.

 

  1. Failure to abide by any of the above rules will result in a $100.00 fine to the team, at the discretion of the Secretary.

 

112      VIOLATIONS AND SPECIAL CIRCUMSTANCES

 

  1. Subject to paragraph b., any member association that violates the Constitution or Bylaws of SCAHL, or the rules and regulations of HA or HC will be subject to extreme disciplinary action, up to and including expulsion from the League, as deemed appropriate by the member associations.

 

  1. The Constitution and Bylaws govern the operations of SCAHL and must be adhered to, however, it is recognized there may be occasions due to emergency or extraordinary circumstances, as determined by the League, in order to maintain orderly operations within the spirit and intent of the Constitution and Bylaws, it may be desirable to vary the strict application of certain provisions within the Bylaws. Such variance may only occur with the approval of two-thirds majority of the member associations.

 

 

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